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Date:
January 24, 2023
Time:
7:12 PM
Attendees:
Sheyleen Pfeiffer, Leon Pfeiffer, Nancy Muzyka (virtual), Gary Biasini, Bill Teeple, Cathy Fuhr
Absent:
None
1. Call to Order at 7:12
2. Approval of Agenda and Meeting Minutes from December 13, 2022 (Motion by Cathy and second by Bill - passed)
3. Website Update:
- Pixel Army is not providing the information to move the platform - as soon as it is received the new website will go ahead
4. Treasurer’s Report:
-Balance as of December $52,239.87
-Expenses in 2022 $61,680.92
- Reserve Fund - at maturity ($271,473.94)
- Attempting to consolidate the funds
- Considering moving to another bank
5. Administrator’s Report:
- 17 members left to pay
- XXX - sale gone through and we expect an e-transfer (688.48 plus legal fees)
- XXX - two years in arrears
- XXXX - not sure if the Board has responded to enquiry of homeowner
- SOP - proposal
- December 1 - first notice
- January 1 - second notice
- February 1 - notice saying payment must be received by April 1 and if not received the referred to a lawyer or collection agency
- Standard letter/response to anyone expressing concerns or inability to pay
- Consult with lawyer as to what steps we should take after April 1 - legal response or collection agency. A legal response may have more impact.
6. Fence Update/Fence Committee:
- Nothing to report
7. New Business:
A. Schedule/Policy for invoice notifications and reminders
See comments under Administrator’s Report
B. Collections after final notice
See comments under Administrator’s Report
C. Neighbourhood Watch
- We currently do not have a neighbourhood watch
- Neighbourhood Watch - several programs (stickers/walking program whereby you log your route so if a crime in the area they can review the logs to determine if there are any witnesses/new seniors’ program)
- In order to be involved we need a neighbourhood watch ambassador - Nancy will be the contact
- What to look for, report to who and when
D. Budget 2023
- Motion to increase Administrator’s fee from 2,400 to 3,000 (Motion by Bill, second by Cathy and passed)
- Enquiry of Bombini Brothers re Tower and two brick posts (bricks at bottom need to be repaired)
E. Reserve Fund
- Will be getting an engagement letter
- Expect the cost to be $850.00
F. Development for H. Drive (was it registered?)
- Waiting for information from Gary
7. Next Meeting Date and Location : March 13, 2023
8. Motion to adjourn - Cathy, Bill seconded (unanimous)
9. Subsequent Business:
- Motion by Nancy - After a homeowner has been issued three notifications of annual dues payment, December 1, January 1 and the final notice on February 1, and the dues remain unpaid as of April 1 of the given year, the Administrator will direct the lawyer acting on behalf of ERHA to issue a demand letter for payment of the annual dues.
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