Board Meeting Agenda


December 2, 2018


7:00 PM


Keray Henke, Leon Pfieffer, Bill Teeple, Greg Olsen, Amanda Kadavil


Sheyleen Pfieffer

Meeting Minutes

  1. Call to Order - @7:09 pm motion to approve both Minutes of August 21, 2018 and September 11, 2018: Approved by Keray, Seconded by Greg.
  2. Approval of Minutes – October 2nd, 2018
  3. Business Arising From The Minutes
  • Greg will revisit the landscaping in January
  • The Board has made contact with homeowners regarding compliance with bylaws and restrictive covenants
  • Sandwich boards are up
  • Letter was sent to Tim Cartmell have not received a response yet send follow up next month
  • Trashy driveways letter was sent and we have received positive responses
  • Garbage bin discussion on hold for now
  1. Financial Report
  • Financials - Ralph discussion
  • Legal Costs
    - Regarding restrictive covenants issue with homeowner
    - Issue regarding with who will cover the costs
  • Annual HOA Fee Collection
    - 3 homes remain outstanding
    - One houseowner is approximately $400 away from being out of arrears- Motion : pursue with letter from a lawyer that we will put a lien on the property if remainder not paid in full- Approved by Leon, seconded by Ralph
    - Check with Sheyleen about the real estate agent being aware of the outstanding fee on the outstanding home
  1. New Business:
  • Motion: Board decides to hire Dentons if firm passes the conflicts check to pursue an action against homeowner not abiding by restrictive covenants: Approved by Keray, Seconded by Greg
  • Motion: White pod on Heacock homeowner Greg (send letter) Approved by Greg, Seconded by Amanda
  • Christmas wreaths and lights on the trees at the gate
    - Get a quote for the tree service to restring the lights
    - Put up new bows on the wreath
    - Motion: Bill approved, Seconded by Greg
  • Doggy bags - Greg to look into price options for the stands, dispenser, and bags- refer to Nancy pricing
  • Discuss a Block Party for the neighbourhood to get to know the new neighbours
    - Motion: in January Greg try to collect funds from neighbours for BBQ by sending out an email, we will organize after and will occur in June. Leon Approved, seconded by Greg
  • Bylaws Discussion - Keray to provide revisions

Next Meeting: January 3rd

Motion to adjourn - 8:54pm, Approved by Leon, Seconded by Amanda.

Amanda Kadavil