William Teeple, Luther Haave, Riad Assaf, Ralph Bullis, James Ludwig
Leon Pfeiffer, Greg Olsen
Call to Order @ 7:30pm
Approval of Minutes – Approved by James, seconded by Ralph.
Registration of Bylaws: Leon submitted these in August. Alberta Societies is usually 4-6 months behind. Ralph called Alberta Societies (next day-morning of Nov 20) and was told they are currently processing submissions received in July. It will be about a month before they get to August applications so we should expect to receive a notification for our submission by the end of the year or longer.
Suggested letters to owners: Luther to send this to the Board for review and approval. This is the letter that highlights homeowners’ responsibility to understand the bylaws and guidelines and consequences of not conforming.
Website update: Riad to contact at Pixel Army (webmaster) to post minutes of meetings and other relevant information. Riad emailed contact the evening of Nov. 20 to get together for an introduction/coffee and discuss the process of updating the website. Riad will coordinate communication between the Board and the Webmaster going forward.
Grounds maintenance has been a challenge this past year following a new contractor. Issues now appear to have been resolved. It is recommended that the current one-year contract be reopened for bids next May. Jamie and Ralph will work together to negotiate bids.
HOA fees: In order to maintain services as well as tackle the cost of inflation from services including but not limited to: grounds maintenance, fence maintenance, revising our website, etc, we may have to look at a small fee increase. The fees haven’t changed in a number of years and currently fees are lower than some other neighbouring communities. This is an investment in our community.
Cheque signing: In order to ensure there are 2 signing officers available for cheque signing at all times, we need to add a 4th signing officer on the account. Currently, members are quite busy with work and travel and some with lengthy out of town commitments. In order to minimize delays in paying invoices and time required by the Administrator to get cheques signed, we should have a 4th signing officer. This should make it much easier for cheques to be completed and signed when needed.
Re-institute newsletter as a form of communication to homeowners.
Sump pumps: Homeowners need to be made aware that they are not allowed to pump sump water to sidewalks as this is a hazard when the water freezes and it also deteriorates the sidewalks. It’s actually against the bylaws. *** Luther to add this to the homeowner letter (agenda item #4).
Next meeting: February 11, 2020 @ 7pm. Approved by Bill, seconded by Riad.
Motion to adjourn by Bill @ 9pm, Approved by Ralph, seconded by Riad.
Riad Assaf Secretary
Your personal information will never be shared publicly. The exception would be if you provide your contact information on our Bulletin Board Form.
We won't disclose personal information from answers to questions on the site. We may, from time to time, ask personal preference questions. You are never required to answer these questions. This data may be used for analyzing neighbourhood demographics, preferences and tastes, or similar "getting to know our neighbours" purposes. We may disclose this data on the site, but never with personal data assigned to the information. However you choose to interact with our site, we will repect your privacy. ERHA will never wilfully disclose individually identifiable information about neighbours in the ERHA to any third party without first receiving that person's written (or e-mail) permission.
We may catalogue web site traffic patterns throughout the site, including identifying browser and system data. This data, with no personal information attached, may be used to improve the website.
The personal information you provide will be kept in the database until you move out of the neighbourhood.
If you add your e-mail address to our private list, we will send you e-mail with information about the neighbourhood, from time to time. You may add or remove your name and e-mail address by simply sending an e-mail message to the ERHA Webmaster at email@ERHA-web.com, with a description of the change in the subject line. Adding or removing names and addresses is a manual operation, so the changes will take place at the next scheduled update of our e-mail address book and/or website.
We ensure the confidentiality and security of information shown on our web site by maintaining all such information on a separate server. Any other information we have regarding our members is kept on a computer separate from the web server.
Only web page information is on the web server.Security:If have concerns about the policy, please notify us by e-mail at email@ERHA-web.com.
We may change anything on this site, including this policy, at any time.